Donated Technology
Procedures
From time to time, individuals and organizations have donated
used technology to the district. In most cases, the equipment
donated is in a state of repair that makes accepting it
unadvised. Therefore the Technical Services department has set
procedures in place that all technology donations follow the
below guidelines.
The Peninsula School District maintains/repairs all PSD owned
computer products. Donated computer systems and related
technology peripherals will be required to meet the following
standards for acceptance. These standards are based off of the
"Standards Based Computer" guidelines set forth by the State
Office of the Superintendent of Public Instruction at the
following address:
http://www.k12.wa.us/EdTech/inventory07.aspx
Minimum Guidelines:
Intel
or AMD based Pentium III 700 MHz (or Celeron 850 MHz) or higher
desktop or laptop, or Mac G4/G5 700 MHz or higher desktop or
laptop, or iBook 600 MHz or higher. Minimally, computers must
have 100MB+ network interface cards, 40 GB hard drive and 1 GB
of RAM.The district will only accept LCD monitors and will not
accept any CRT monitors.
Due to our current maintenance capabilities, we are only
accepting computers that have been manufactured by Dell Computer
Corp, and Apple Inc.
At this time we will not be accepting any printer donations.
Printers come with many hidden maintenance costs, and due to
this it is fiscally irresponsible to accept any printer
donations at this time.
Donation of computer equipment:
-
Prior to accepting
the donation, have the donor contact Technical Services.
Technical Services will contact the school if a donation
appears to meet the minimum requirements and arrange for its
receipt. Do not accept equipment without the preliminary
approval from Technical Services. Equipment accepted by
buildings prior to approval may be held responsible for any
associated disposal costs.
-
After accepting
the donation, it becomes district property.
-
The donation will
be assessed by Technical Services. It must be in good
working condition and have all the parts to comprise a
complete system.
-
If compatible, the
equipment will be configured to meet the district's current
minimum standard as above and processed to the school as
indicated in the procedures below.
-
If the donation
fails to meet the standard, Technical Services will provide
a quote for necessary updates
which could include
software licensing fees and hardware upgrades.
The school may decide to commit to upgrading, using building
funds, so that the donation can be accepted and placing at
the school. Otherwise, Technical Services will surplus or
"part out" the donation using district surplus policies and
procedures.
Donation Procedure:
-
Prior to accepting
a donation, contact Technical Services for preliminary
approval.
-
Donations must
meet all of the above specified donation criteria to be
placed at the school.
-
Requests for the
donated equipment must go through the Director of Technical
Services, or the Technical Support Supervisor.
Procedures after donation has received initial
approval:
-
Once the equipment
is received, the school will transport the item to Technical
Services if it was not delivered directly.
-
Equipment must
pass a hardware inspection by the Technical Services
department.
-
Donations of
equipment/materials exceeding $5000.00 in value must be
approved by the school board. Donations with a value of
$1000.00 - $4,999.99 must be accepted by the
Superintendent. District staff members must not state a
value nor guarantee how long it will be used in the
district.
-
Once the equipment
has passed inspection, upgrading, or testing, the item will
be added to the school's inventory and a district inventory
tag will be generated. Technical Services staff will affix
the inventory tag and brand the equipment.
-
The Technical
Services Department will notify the school who will be
responsible for sending a thank you letter acknowledging the
donation on school letterhead to the donor.
