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Grant/Budget Accounting Specialist

PENINSULA SCHOOL DISTRICT
Job Description

GRANT / BUDGET ACCOUNTING SPECIALIST

JOB SUMMARY:
This position serves as grant/budget specialist for the Student Services Department. Responsibilities include state and federal grant management, including special education English as a Second Language, and support programs; providing lead direction to departmental staff in establishment and maintenance of accounting records and spreadsheet data bases.

REPORTING RELATIONSHIPS:
Reports to the Director of Student Services

DUTIES AND RESPONSIBILITIES:

  1. Manages accounting records for various state and federal grants. Assists in preparing grant budgets and revisions; processes approved grant documents; sets up department purchase order system; receives and verifies orders against grant expenditure parameters; processes purchase orders and prepares invoices for payment in Accounts Payable; maintains running budget balances for each grant; prepares annual grant activity reports; and maintains files.
  2. Prepares and codes grant-related timesheets for Payroll Department processing. Prepares position authorizations and other Personnel action forms; coordinates with Personnel Department.
  3. Manages accounting records for specific programs; processes and submits monthly expenditure claims for reimbursement of district funds; maintains files.
  4. Develops contracts for with outside agencies; processes bills and payments; maintains expenditure reports; develops board agenda items.
  5. Develops procedures for departmental consistency in producing spreadsheets, accounting records, and manipulating data bases. Provides lead direction to departmental bookkeeping staff; provides training and answers technical questions.

WORKING CONDITIONS:
Office environment; experiences frequent interruptions; expected to meet inflexible deadlines; requires visual concentration on detail, dexterity, and precision. Extended periods of work on the computer.

AFFILIATION: PSE-Clerical

FLSA: Covered

MINIMUM QUALIFICATIONS:

Education & Experience:
High school graduation or equivalent with general accounting background and three years of experience in maintaining budgeting and accounting records. Knowledge of school district programs preferred.

Allowable Substitution:
Advanced technical training in accounting/bookkeeping procedures may substitute on a month-for-month basis for up to two years of the required experience.

Knowledge, Skills & Abilities:

  • Knowledge of bookkeeping procedures; ability to maintain accurate accounting records.
  • Knowledge of grant accounting and purchasing procedures.
  • Knowledge of state and federal grant procedures.
  • Proficient in keyboarding.
  • Skill in operating a variety of office machines.
  • Effective written and oral communication skills.
  • Ability to prepare detailed reports.
  • Ability to reconcile account balances.
  • Knowledge of data management software programs.
  • Computer skills.
  • Ability to set up and maintain an accurate filing system.
  • Ability to attend to detail and follow tasks through to completion.
  • Ability to organize and set priorities.
  • Ability to work effectively under pressure.
  • Ability to work independently with minimum supervision.
  • Ability to establish and maintain effective working relationships with parents, staff, and various state agencies.

Licenses/Special Requirements
None

Updated: 09/2004