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Library Specialist - Secondary

Job Description


This position coordinates the operation of a middle school library. Responsibilities include ordering and processing library materials, overseeing circulation activities, assisting students in developing library skills, and supervising daily library operation. The position independently supervises students in the library during teacher planning time.

Reports to building principal or assistant principal.


  1. Orders books, periodicals, newspapers and other library materials. Reads reviews to select appropriate materials for middle school students; seeks input from teachers on ordering preferences and/or specific titles. Performs research to obtain titles in specific subject areas.
  2. Processes new books, enters into on-line catalog; spine label and cover. Keeps library website updated with links, new books and upcoming events.
  3. Prepares library KCDA order and library building budget request for books and equipment.
  4. Oversees daily operation of library. Determines and communicates check-out procedures. Checks materials in and out; provides assistance to students and teachers in locating materials. Generates and distributes overdue notices and fine slips when necessary.
  5. Schedules class sessions in the library; teach students how to use the library to find books and do research; monitors student behavior in the library; independently supervises students in the library during teacher planning time; administers discipline as needed.
  6. Checks out AV equipment; orders audio-visual materials for school; assists teachers in locating needed video materials.
  7. Assists with minor technical problems and determines if a work order is necessary, working with technical support to follow up on work orders. Logs equipment in and out. Maintains technical inventory for building; surpluses equipment.
  8. Maintains physical appearance of library; picks up litter and straightens chairs. Sets up displays; designs bulletin boards and posters.
  9. Coordinates work of teacher assistants; provides training; assigns and reviews work for grading purposes. Train and work with parent volunteers.
  10. Takes periodic inventory of library books and materials including audio-visual items; maintains inventory records. Determines whether books should be repaired or discarded; prepares materials for binding; surpluses books.
  11. Works with staff members to supply media center materials to supplement teaching curriculum; may receive and distribute preview materials.
  12. Provides information to staff members, students, parents, and other visitors concerning library materials and services.
  13. Performs related duties as assigned.

Requires visual concentration on detail, dexterity, and precision. Periodically required to lift audio-visual equipment or boxes of books. Exposed to infectious diseases carried by students. Experiences frequent interruptions.


FLSA: Covered


Education & Experience
High school graduation or equivalent with training in library procedures and two years of library experience.

Allowable Substitution
Advanced library training may substitute on a month-for-month basis for the required library experience.

Knowledge, Skills & Abilities

  • Knowledge of library practices and procedures.
  • Knowledge of audio-visual equipment operation; ability to troubleshoot minor equipment malfunctions.
  • Knowledge of age appropriate materials.
  • Knowledge of card catalog and circulation procedures.
  • Proficient in keyboarding.
  • Skill in operating general office machines.
  • Effective written and oral communication skills.
  • Ability to train others in library procedures.
  • Ability to deal with children in a warm and confident manner.
  • Ability to supervise work of teacher assistants.
  • Ability to learn the operation of a micro-computer and specific hardware programs.
  • Ability to set up and maintain accurate library filing systems.
  • Ability to attend to detail and follow tasks through to completion.
  • Ability to organize activities.
  • Ability to work independently with minimal supervision.
  • Ability to establish and maintain effective working relationships with staff and volunteers.

Licenses/Special Requirements

Updated: 11/2007