Human Resources Supervisor
PENINSULA SCHOOL DISTRICT
Job Description
HUMAN RESOURCES SUPERVISOR
Purpose Statement
This position serves as the lead coordinator of Human Resources and assists with a wide variety of personnel functions. Evaluates college transcripts, determines salary placement for administrative and certified employees, assists with staffing and budget, maintains confidential certificated staff employee files, and participates in decisions regarding personnel matters. Assists administrators and legal counsel in establishing and setting procedure guidelines for reduction-in-force.
Reports To:
This job reports to the Human Resources Manager
Essential Functions
- Evaluates college transcripts and clock hours, verifies prior teaching and/or administrative experience based on specific criteria as set for by SPI; verifies former employees teaching and/or administrative experience for other districts as requested; determines proper salary placement; responsible for calculating salary increases for administrators for the purpose of issuing contracts and establishing appropriate salary schedules.
- Meets and confers with the manager of Human Resources and legal counsel to establish guidelines and procedures for reduction-in-force of both certified and classified staff according to a variety of negotiated agreements. Coordinates the process and assists with implementation for the purpose of ensuring accuracy; researching and confirming seniority dates and years of experience subsequent to releasing the information.
- Confers and discusses with the manager of Human Resources and legal counsel to establish the process of recalling employees based on a variety of criteria; establishes recall lists for the purpose of verifying that employees to be recalled meet the necessary requirements such as, but not limited to, proper endorsements, skill level, etc.; assumes the major role in the actual recalling of certificated staff.
- Researches and compiles facts, prepares a variety of confidential materials for the purpose of use for budget preparation, negotiations, grievances, arbitrations, hearings and court cases Keeps informed of District and State rules and regulations regarding public records, disclosure of such records and keeps knowledgeable of current state certification requirements for the purpose of ensuring compliance with current regulations.
- Assists with staffing and budgeting process regarding certificated staffing allocations based on enrollment for the purpose of keeping controls to assure that staffing is kept within building allocations; distributes allocation materials in a timely manner.
- Assists with compiling information to be used for placing employees, both certificated and classified, on a discipline plan for improvement for the purpose of assuring that District policies are followed as well as negotiated contractual language.
- Responsible for signing up all new certificated hires; reviewing various district policies and association agreements; establishing salary placement, issuing and signing all interim temporary teacher contracts for the purpose of ensuring all required district, state and federal paperwork is documented and on file.
- Compiles information for affirmative action reporting for the purpose of preparing documents as required.
- Responsible for compiling accurate information for the certificated portion of the S-275 State report which is used by the legislative evaluation and accountability program committee to develop an analysis of staff experience and education in order to determine appropriation for K-12 education for the purpose of submitting initial report and updating information according to guidelines and timelines set forth by OSPI; coordinates information with state auditors.
- Compiles facts and figures for the purpose of a variety of state, federal and other district surveys including SIRS; submits in a timely manner.
- Maintains consistent presence at assigned worksite and regularly work hours specified under contract.
- Professionally interacts with Students, Staff, and Members of the Public.
- Complies with all District policies and Code of Professional Conduct.
- Collaborates with others for the purpose of implementing and maintaining services and/or programs.
- Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; planning and managing multiple projects; developing an administering budgets; and developing effective working relationships.
KNOWLEDGE is required to perform algebra and/or geometry; review and interpret highly technical information, write technical materials, and/or speak persuasively to implement desired actions; and analyze situations to define issues and draw conclusions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: educational systems/Washington State K-12 System including appropriate statues and regulations; theory of collective bargaining and contract administration; human resources processing and procedures; excellent oral and written communications; organizational and time management; conflict resolution skills; pertinent codes, policies, regulations and/or laws; and current and developing technology.
ABILITY is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and consider a number of factor when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is significant. Specific ability-based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; meeting deadlines and schedules; setting priorities; working as part of a team; flexible to changing conditions; making quick and accurate decisions; working with multiple projects; dealing with frequent interruptions and changing priorities; maintaining confidentiality; and facilitating communication between person with frequently divergent positions. Attending evening and weekend meetings, retreats, trainings and conferences.
Responsibility
Responsibilities include: working independently under broad organizational guidelines to achieve unit objectives; managing major organizational components; and supervising the use of funds for multiple departments. Utilization of significant resources from other work units is routinely required to perform the job’s functions. There is a continual opportunity to significantly impact the organization’s services.
Working Environment
The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing. This job is performed in a generally clean and healthy environment.
Experience
Two years of college or more or equivalent experience in human resources procedures and record keeping. Knowledge of school district policies and procedures and personnel office management preferred.
Education
Two years of college or more preferred.
Equivalency
None Specified
Required Testing
None Specified
Certificates & Licenses
Valid Driver’s License & Evidence of Insurability
Continuing Education/Training
None Specified
Clearances
Criminal Justice Fingerprint/Background Clearance
FLSA Status
Exempt
Approval Date
6/12/12
Salary Grade
Human Resources Supervisor