Aquatics Manager

DEPARTMENT: Community Use

JOB SUMMARY:
The Aquatics Manager will develop aquatic programs at both the Peninsula and Gig Harbor High School pools to ensure
community use and promote good public relations between the school district and members of the community.

REPORTING RELATIONSHIP:
PSD Program Administrator

ESSENTIAL FUNCTIONS:

1. Maintains presence at assigned worksites and regularly works hours as specified under contract as well as specific to pool programs and is “on-call” by telephone 24/7.
2. Professionally interacts with students, staff, government agencies and members of the public.
3. Complies with all district policies and Code of Professional Conduct.
4. Collaborates with others for the purpose of implementing and maintaining services and/or programs.
5. Responsible for supervising the programming at both pools, i.e.: recreational swim, lap swim, club swim, in-district use, swim lessons, swim camp, rentals etc.
6. Coordinates schedules for both pools. Prepares and circulates Community Use Program flyers 4 times a year. Prepares and circulates other flyers as necessary, i.e. swim camp.
7. Works directly with maintenance and custodial on the overall operation of the pool i.e., schedules down time for pool maintenance, submits work orders for custodial and maintenance, reports pool maintenance issues to maintenance according to protocol.

1. Responsible for collection and accounting of all fees taken in at both pools. Prepares deposits and takes deposits to bank.
2. Responsible for maintenance of records including time sheets, payroll, transmittals to accounts receivable, accident reports, incident reports, health department inspections, staff certifications, and any other records deemed necessary for both pools.
3. Interviews and recommends the hiring of pool supervisors, lifeguards and swim instructors to the Director of Human Resources.
4. Manages the head supervisor, pool supervisors, lifeguards and swim instructors.
5. Responsible for making sure staff are properly trained and can perform all aspects of their jobs in accordance with district policies, state codes, Red Cross and can provide excellent customer service to the students, staff and members of the public.
6. Schedules and prepares for monthly staff in-service training meetings in accordance with state codes and Red Cross guidelines. Maintains records of in-services in accordance with state codes.
7. Inspects pool equipment and first aid supplies to ensure they are stocked and in good working order and in compliance with state codes. Orders supplies and equipment as well as reports equipment needing attention to maintenance for replacement or repairs.
8. Inspects locker rooms, offices, restrooms etc., to ensure that sanitary conditions exist at all times. Notifies custodial and/or maintenance when there is a problem.
9. Checks to make sure chlorine readings are being taken regularly by maintenance and pool staff to insure that chlorine levels are normal. Notifies maintenance of potential problems according to protocol and follows through to make sure they are resolved promptly and with as little interruption to programs as possible.
10. Notifies staff, students, customers and public when the pool is closed due to weather, maintenance or other unforeseen emergencies.
11. When necessary assists risk management with yearly insurance inspections, accident/injury claims and other legal issues concerning the pools.
12. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

JOB REQUIREMENTS: Minimum Qualifications

Skills, Knowledge and Abilities
SKILLS are required to perform multiple, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment 

including utilizing Point of Sale software applications; planning and managing multiple projects; developing and administering budgets; and developing effective working relationships.

KNOWLEDGE is required to perform review and interpret technical information, write technical materials and/or speak persuasively to implement desired actions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: human resources processing and procedures; excellent oral and written communication; organizational and time management; conflict resolution skills; pertinent codes, policies, regulations and/or laws; current and developing technology.

ABILITY is required to schedule a number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using a variety of standardized methods. Ability is also required to work with significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is significant. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; meeting deadlines and schedules; setting priorities; working as part of a team; flexible to changing conditions; making quick and accurate decisions; working with multiple projects; dealing with frequent interruptions and changing priorities; maintaining confidentiality; and facilitating communication between person with frequent divergent positions. Must also have the ability to attend evening and weekend meetings, retreats, trainings and conferences as well as be “on call” 24 hours a day, 7 days a week if an emergency arises.

Working Environment:
The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, 25% standing. This job is usually performed in a sometimes wet, generally clean, and healthy environment.

Experience:
Pool management experience preferred; accounting/banking experience preferred.

Education:
Two years of college preferred or equivalent work experience.

Required Testing:
None specified

Clearances:

• Criminal justice fingerprint/background clearance
• Certificates & Licenses
• Valid driver’s license and evidence of insurance
• Aquatic Facility Operator certificate (AFO) and Water Safety Instructor (WSI)
• Red Cross lifeguard certification, first aid and CPR/AED for the Professional Rescuer

Continuing Education/Training:

• CPR and WSI recertification annually
• Lifeguard recertification every 2 years
• AFO recertification every 5 years
• In-service training as outlined in Washington Administrative Code 12/15

FSLA Status: Exempt

Salary Grade:
Aquatic Manager

Updated: 12/2015

Building Athletic Director GHHS

PENINSULA SCHOOL DISTRICT
Job Description

BUILDING ATHLETIC DIRECTOR

BASIC FUNCTION:
To assist in the implementation of an appropriate and effective athletic program.

REPORTING RELATIONSHIP:
Reports to Building Principal

PRIMARY RESPONSIBILITIES:

1. Coordinate athletic registration for all sports during each sports season.
2. Make certain that eligibility rosters are prepared for each sport and sent to Principal and District Athletic Director before first contest.
3. Maintain a master eligibility file for all athletes.
4. Serve as building athletic budget coordinator.
5. After Principal determines amount of funds available, formulate annual ASB athletic budget recommendations and submit to Principal for approval.
6. Make district athletic budget recommendations as requested by District Athletic Director.
7. Coordinate purchase of equipment as requested by head coaches and approved by Principal.
8. Manage building equipment and facilities.
9. Coordinate care and storage of equipment and formulation of annual inventories by head coaches.
10. Assist Principal, Activities Coordinator and Athletic Director in scheduling of facilities for turnouts, interscholastic contests and community recreation.
11. Coordinate care of facilities and submit maintenance requests through the building administration to the appropriate department.
12. Assist Principal and District Athletic Director in developing and managing an effective athletic program.
13. Be actively involved in the hiring, evaluation, retention, and development of qualified coaching and advising staff.
14. Assist in developing and participate in program workshops, clinics, and in-service training where recommended or sponsored by the District Athletic Department.
15. Promote and coordinate athletic publicity for all sports in the building program.
16. Coordinate discipline procedures as outlined in Athletic Department Manual.
17. Maintain records and submit reports as required by Principal and District Athletic Director.
18. Provide game management for all athletic events.
19. Develop a class coverage system for in-season coaches for away games in cooperation with the building administration.
20. Attend and participate in Peninsula School District Athletic Director meetings.
21. Prepare, submit and monitor work requests for athletic maintenance.
22. Manage coaches’ concerns and problems within the building.
23. Make certain coaches are kept aware of and are complying with WIAA, League, and Peninsula School District rules and regulations.

PRIMARY WORKING RELATIONSHIPS:

• Work with Principal and District Athletic Director to coordinate the building program with the district athletic program.
• Work with building coaching staff
• Promote communication within the staff by conducting regular in-building coaches meetings.
• Provide time for day-to-day management of coaches’ needs and concerns.

PRIMARY TASKS:

• Develop and maintain a master file for athletes prior to participation that verifies:
  o All athletes have met all requirements for Peninsula School District athletic registration.
  o Every athlete/parent has reviewed the Athletic/Activity Codes and has returned a parent signed registration form acknowledging review.
• Develop and maintain a master file for building coaches (i.e., name, address, phone, assignments, first aid card, and expiration date).
• Submit and verify “Athletic Eligibility List and Registration Summary” for each sport to Principal before the first contest of each season. Send copy to District Athletic Director.
• Schedule and conduct a minimum of one coaching staff meeting each sport season.
• Review job description responsibilities.
• Review current concerns of Principal and District Athletic Director.
• Review Coaches’ Manual.
• Obtain certification by school Registrar of all current eligibility lists for all in-season sports.
• Obtain completed “Peninsula Schools Athletic Inventory” from each head coach at end of season and kept on file in building Athletic Director’s office.

QUALIFICATIONS:

• Past experience as a coach/activities supervisor.
• Knowledge of WIAA coaching standards.
• Washington State Teaching Credential.

Updated: 04/2011

Building Athletic Director - PHS

PENINSULA SCHOOL DISTRICT
Job Description

BUILDING ATHLETIC DIRECTOR

BASIC FUNCTION:
To assist in the implementation of an appropriate and effective athletic program.

REPORTING RELATIONSHIP:
Reports to Building Principal

PRIMARY RESPONSIBILITIES:

1. Coordinate athletic registration for all sports during each sports season.
2. Make certain that eligibility rosters are prepared for each sport and sent to Principal and District Athletic Director before first contest.
3. Maintain a master eligibility file for all athletes.
4. Serve as building athletic budget coordinator.
5. After Principal determines amount of funds available, formulate annual ASB athletic budget recommendations and submit to Principal for approval.
6. Make district athletic budget recommendations as requested by District Athletic Director.
7. Coordinate purchase of equipment as requested by head coaches and approved by Principal.
8. Manage building equipment and facilities.
9. Coordinate care and storage of equipment and formulation of annual inventories by head coaches.
10. Assist Principal, Activities Coordinator and Athletic Director in scheduling of facilities for turnouts, interscholastic contests and community recreation.
11. Coordinate care of facilities and submit maintenance requests through the building administration to the appropriate department.
12. Assist Principal and District Athletic Director in developing and managing an effective athletic program.
13. Be actively involved in the hiring, evaluation, retention, and development of qualified coaching and advising staff.
14. Assist in developing and participate in program workshops, clinics, and in-service training where recommended or sponsored by the District Athletic Department.
15. Promote and coordinate athletic publicity for all sports in the building program.
16. Coordinate discipline procedures as outlined in Athletic Department Manual.
17. Maintain records and submit reports as required by Principal and District Athletic Director.
18. Provide game management for all athletic events.
19. Develop a class coverage system for in-season coaches for away games in cooperation with the building administration.
20. Attend and participate in Peninsula School District Athletic Director meetings.
21. Prepare, submit and monitor work requests for athletic maintenance.
22. Manage coaches’ concerns and problems within the building.
23. Make certain coaches are kept aware of and are complying with WIAA, League, and Peninsula School District rules and regulations.

PRIMARY WORKING RELATIONSHIPS:

• Work with Principal and District Athletic Director to coordinate the building program with the district athletic program.
• Work with building coaching staff
• Promote communication within the staff by conducting regular in-building coaches meetings.
• Provide time for day-to-day management of coaches’ needs and concerns.

PRIMARY TASKS:

• Develop and maintain a master file for athletes prior to participation that verifies:
  o All athletes have met all requirements for Peninsula School District athletic registration.
  o Every athlete/parent has reviewed the Athletic/Activity Codes and has returned a parent signed registration form acknowledging review.
• Develop and maintain a master file for building coaches (i.e., name, address, phone, assignments, first aid card, and expiration date).
• Submit and verify “Athletic Eligibility List and Registration Summary” for each sport to Principal before the first contest of each season. Send copy to District Athletic Director.
• Schedule and conduct a minimum of one coaching staff meeting each sport season.
• Review job description responsibilities.
• Review current concerns of Principal and District Athletic Director.
• Review Coaches’ Manual.
• Obtain certification by school Registrar of all current eligibility lists for all in-season sports.
• Obtain completed “Peninsula Schools Athletic Inventory” from each head coach at end of season and kept on file in building Athletic Director’s office.

QUALIFICATIONS:

• Past experience as a coach/activities supervisor.
• Knowledge of WIAA coaching standards.
• Washington State Teaching Credential.

Updated: 04/2011

Business Services Manager

PENINSULA SCHOOL DISTRICT
Job Description

BUSINESS SERVICES MANAGER

Purpose Statement:
This position manages the accounting and business functions of the district to provide the best possible educational services with the financial resources available. Position manages accounting and budgeting systems which are ethical, accountable and responsive to the informational needs within the district and to the community.

Reports To:
This position reports to the Chief Financial Officer

Essential Functions

1. Responsible for detail budget development and maintaining budget updates for all district funds for the purpose of meeting State and Federal budgeting requirements.
2. Monitors expenditures ensuring budgets and transactions are within assigned allocations and follows state and/or federal rules and regulations for the purpose of managing a budget control system.
3. Manages and coordinates district accounting functions for the purpose of adequately recording in detail all financial transactions within all district funds as directed in the State Accounting Manual in order to meet generally accepted accounting principles.
4. Supervises the collection, safekeeping and distribution of all funds for the purpose of ensuring that proper cash management systems and controls are in place.
5. Manages monthly investments for the purpose of maintaining and promoting positive investment earnings from district financial resources available.Performs monthly reconciliations of general ledger accounts to ensure accurate balances for the purpose of monitoring and maintaining positive internal controls over daily accounting functions.
6. Provides support for internal and external auditing of all district accounts for the purpose of maintaining proper state and federal compliance relating to financial accountability for all district funds.
7. Provides training and support to school/department personnel for the purpose of ensuring compliance with state and federal accounting regulations, district policy and procedures, and business services functions.
8. Prepares monthly and annual financial reports for the Board of Directors for the purpose of providing standardized financial reporting of district financial activities as directed by the state accounting manual and state laws.
9. Provides financial and budget information through various presentations to the Board of Directors and other groups, as needed, for the purpose of promoting financial accountability of the district in a transparent way.
10. Assists with updating, recommending new, and maintaining and implementing district policies and procedures for the purpose of improving business practices or creating compliance with state and federal regulations.
11. Maintains consistent presence at assigned worksite and regularly work hours specified under contract.
12. Professionally interacts with Students, Staff, and Members of the Public.
13. Complies with all District policies.
14. Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities
SKILLS are required to perform multiple, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; planning and managing multiple projects; developing and administering budgets; and developing effective working relationships.

KNOWLEDGE is required to perform higher level math; review and interpret highly technical information, write technical materials, and/or speak persuasively to implement desired actions; and analyze situations to define issues and draw conclusions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: educational systems/Washington State K-12 System including appropriate statutes and regulation; generally accepted accounting procedures for Washington State and federal government; excellent oral and written communications; organizational and time management; conflict resolution skills; policies, regulations and/or laws; and current and developing technology.

ABILITY is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is significant. Specific ability-based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; meeting deadlines and schedules; setting priorities; working as part of a team; flexibility to changing conditions; making quick and accurate decisions; working with multiple projects; dealing with frequent interruptions and changing priorities; maintaining confidentiality; and facilitating communication between individuals with frequently divergent positions. Attending evening and weekend meetings, retreats, trainings and conferences is expected.

Responsibility
Responsibilities include: working independently under broad organizational guidelines to achieve unit objectives; managing major organizational components; and supervising the use of funds for multiple departments. Utilization of significant resources from other work units is routinely required to perform the job’s functions. There is a continual opportunity to significantly impact the organization’s services.     

Working Environment
The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing. This job is performed in a generally clean and healthy environment.

Experience
Four years of increasingly responsible experience in business or financial management, including accounting, finance, treasury and budget responsibilities, with a minimum of two years in a supervisory role. Knowledge of school district accounting and principles required.

Education
BA/BS degree in Accounting, Business Administration, Finance or closely related field.
Equivalency AA degree in Accounting and two years of experience in accounting, treasury or fiscal management.

Required Testing
None Specified

Certificates & Licenses
Valid Driver’s License & Evidence of Insurability
Certified Public Accountant license preferred

Continuing Education/Training
None Specified

Clearances
Criminal Justice Fingerprint/Background Clearance

FLSA Status
Exempt

Salary Grade
Business Services Manager

Human Resources Supervisor
PENINSULA SCHOOL DISTRICT
Job Description

HUMAN RESOURCES SUPERVISOR

Purpose Statement
This position serves as the lead coordinator of Human Resources and assists with a wide variety of personnel functions. Evaluates college transcripts, determines salary placement for administrative and certified employees, assists with staffing and budget, maintains confidential certificated staff employee files, and participates in decisions regarding personnel matters. Assists administrators and legal counsel in establishing and setting procedure guidelines for reduction-in-force.

Reports To:
This job reports to the Human Resources Manager

Essential Functions

1. Evaluates college transcripts and clock hours, verifies prior teaching and/or administrative experience based on specific criteria as set for by SPI; verifies former employees teaching and/or administrative experience for other districts as requested; determines proper salary placement; responsible for calculating salary increases for administrators for the purpose of issuing contracts and establishing appropriate salary schedules.
2. Meets and confers with the manager of Human Resources and legal counsel to establish guidelines and procedures for reduction-in-force of both certified and classified staff according to a variety of negotiated agreements. Coordinates the process and assists with implementation for the purpose of ensuring accuracy; researching and confirming seniority dates and years of experience subsequent to releasing the information.
3. Confers and discusses with the manager of Human Resources and legal counsel to establish the process of recalling employees based on a variety of criteria; establishes recall lists for the purpose of verifying that employees to be recalled meet the necessary requirements such as, but not limited to, proper endorsements, skill level, etc.; assumes the major role in the actual recalling of certificated staff.
4. Researches and compiles facts, prepares a variety of confidential materials for the purpose of use for budget preparation, negotiations, grievances, arbitrations, hearings and court cases Keeps informed of District and State rules and regulations regarding public records, disclosure of such records and keeps knowledgeable of current state certification requirements for the purpose of ensuring compliance with current regulations.
5. Assists with staffing and budgeting process regarding certificated staffing allocations based on enrollment for the purpose of keeping controls to assure that staffing is kept within building allocations; distributes allocation materials in a timely manner.
6. Assists with compiling information to be used for placing employees, both certificated and classified, on a discipline plan for improvement for the purpose of assuring that District policies are followed as well as negotiated contractual language.
7. Responsible for signing up all new certificated hires; reviewing various district policies and association agreements; establishing salary placement, issuing and signing all interim temporary teacher contracts for the purpose of ensuring all required district, state and federal paperwork is documented and on file.
8. Compiles information for affirmative action reporting for the purpose of preparing documents as required.
9. Responsible for compiling accurate information for the certificated portion of the S-275 State report which is used by the legislative evaluation and accountability program committee to develop an analysis of staff experience and education in order to determine appropriation for K-12 education for the purpose of submitting initial report and updating information according to guidelines and timelines set forth by OSPI; coordinates information with state auditors.
10. Compiles facts and figures for the purpose of a variety of state, federal and other district surveys including SIRS; submits in a timely manner.
11. Maintains consistent presence at assigned worksite and regularly work hours specified under contract.
12. Professionally interacts with Students, Staff, and Members of the Public.
13. Complies with all District policies and Code of Professional Conduct.
14. Collaborates with others for the purpose of implementing and maintaining services and/or programs.
15. Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities
SKILLS are required to perform multiple, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; planning and managing multiple projects; developing an administering budgets; and developing effective working relationships.

KNOWLEDGE is required to perform algebra and/or geometry; review and interpret highly technical information, write technical materials, and/or speak persuasively to implement desired actions; and analyze situations to define issues and draw conclusions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: educational systems/Washington State K-12 System including appropriate statues and regulations; theory of collective bargaining and contract administration; human resources processing and procedures; excellent oral and written communications; organizational and time management; conflict resolution skills; pertinent codes, policies, regulations and/or laws; and current and developing technology.

ABILITY is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and consider a number of factor when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is significant. Specific ability-based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; meeting deadlines and schedules; setting priorities; working as part of a team; flexible to changing conditions; making quick and accurate decisions; working with multiple projects; dealing with frequent interruptions and changing priorities; maintaining confidentiality; and facilitating communication between person with frequently divergent positions. Attending evening and weekend meetings, retreats, trainings and conferences.

Responsibility
Responsibilities include: working independently under broad organizational guidelines to achieve unit objectives; managing major organizational components; and supervising the use of funds for multiple departments. Utilization of significant resources from other work units is routinely required to perform the job’s functions. There is a continual opportunity to significantly impact the organization’s services.

Working Environment
The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing. This job is performed in a generally clean and healthy environment.

Experience
Two years of college or more or equivalent experience in human resources procedures and record keeping. Knowledge of school district policies and procedures and personnel office management preferred.

Education
Two years of college or more preferred.

Equivalency
None Specified

Required Testing
None Specified

Certificates & Licenses
Valid Driver’s License & Evidence of Insurability

Continuing Education/Training
None Specified

Clearances
Criminal Justice Fingerprint/Background Clearance

FLSA Status
Exempt

Approval Date
6/12/12

Salary Grade
Human Resources Supervisor

Payroll and Benefits Supervisor

PENINSULA SCHOOL DISTRICT
Job Description

PAYROLL & BENEFITS SUPERVISOR

PURPOSE STATEMENT
This position was established for the purpose of ensuring the accuracy and compliance of preliminary and final payroll reports, timesheets, and spreadsheets, etc; assuring accurate program and funds distribution; providing federal, state and district personnel with requested information necessary for timely and accurate payroll payment of district employees; administration benefits program; and directs other employees as may be required; and a commitment to customer service.

REPORTING RELATIONSHIP:
This job reports to the Director of Finance

ESSENTIAL FUNCTIONS

1. Assists auditors for the purpose of providing supporting documentation and/or information on internal process that is required for audit.
2. Maintain liaison between payroll and human resources for the purpose of coordinating activities, discussion and resolution of problems.
3. Supervises payroll staff; training, cross-training and evaluating for the purpose of maintaining an efficient quality payroll team.
4. Authorizes monthly payments to insurance companies for the purpose of ensuring ongoing insurance coverage for employees and their families.
5. Compiles statistical and payroll data from a variety of sources (e.g. time sheets/payroll, salary adjustments, tax deposits, benefits, etc.) for the purpose of providing summaries to other personnel, and/or ensuring compliance with established guidelines.
6. Confers with a variety of internal and external parties (city/state/federal agencies, etc.) for the purpose of ensuring the accurate payroll processing.
7. Coordinates preparation of monthly payroll for the purpose of ensuring the timely and accurate compensation of employees.
8. Informs personnel and/or carriers and/or financial institutions regarding required documentation and/or procedures for the purpose of conveying information necessary to complete transactions.
9. Maintains a wide variety of payroll information, files and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
10. Monitors assigned payroll activities and/or program components for the purpose of ensuring compliance with established financial, legal and/or administrative requirements.
11. Participates in meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
12. Performs general clerical functions (e.g. scheduling, copying, faxing, data entry, filing, typing, answering telephone, greeting individuals, etc.) for the purpose of supporting office operations.
13. Prepares a variety of payroll related documents (e.g. invoices for overpayments, retirement plan transfers, payroll register, stop payments, W-2 controls, worker’s compensation, reports, memos, letters, sub reports, garnishments, child support payments, dues to associations, tax shelters, EOM reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
14. Processes a wide variety of payroll documents and materials (e.g. time sheets, withholding information, COBRA, employee contributions, etc.) for the purpose of disseminating, updating information and/or authorizing timely payment to appropriate parties.Reconciles payroll account balances (e.g. time sheets, direct deposits, wage attachments, benefits, etc.) for the purpose of maintaining accurate account balances and complying with established guidelines.
15. Researches discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing. Resolves discrepancies with payroll and/or benefit information and/or documentation (e.g. payroll, benefit provider/s, withholding versus W4, salary status, etc.) for the purpose of ensuring accuracy of records and employee payments.
16. Responds to inquiries regarding payroll procedures (e.g. wage levies and garnishments, savings, contributions, direct deposits, etc.) for the purpose of providing necessary information for making decisions, assisting employees, taking appropriate action and/or complying with established fiscal guidelines.
17. Reviews payroll and a variety of insurance-related information (e.g. payroll reports, medical / dental / vision / disability billing forms, carrier forms, Cobra requirements, etc.) for the purpose of ensuring accuracy of payroll and insurance records.
18. Maintains consistent presence at assigned worksite and regularly work hours specified under contract.
19. Professionally interacts with Students, Staff, and Members of the Public.
20. Complies with all District policies and Code of Professional Conduct.
21. Collaborates with others for the purpose of implementing and maintaining services and/or programs.
22. Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit

JOB REQUIREMENTS: MINIMUM QUALIFICATIONS

Skills, Knowledge and Abilities
SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: preparing and maintaining accurate records; and using pertinent software applications.

KNOWLEDGE is required to perform algebra and/or geometry; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: principles and techniques involved in payroll preparation, monitoring and control; labor contracts and their impact on payroll; and State Education Codes and other applicable laws.

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; and working as part of a team with detailed information/data and frequent interruptions

Responsibility
Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; and tracking budget expenditures. Utilization of some resources from other work units is often required to perform the job’s functions. There is a continual opportunity to have some impact on the organization’s services.

Working Environment
The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing. This job is performed in a generally clean and healthy environment.

Experience
Job related experience and four years of increasing levels of responsibility in payroll and benefits is required. School district payroll and supervisory experience preferred.

Education
BA/BS degree in Accounting preferred.

Equivalency
None Specified

Required Testing
None Specified

Certificates & Licenses
Valid Driver’s License & Evidence of Insurability

Continuing Education/Training
None Specified

Clearances
Criminal Justice Fingerprint/Background Clearance

FLSA Status
Exempt

Salary Grade
Payroll & Benefit Supervisor

Updated: 07/2012

Bus Driver

PENINSULA SCHOOL DISTRICT
Job Description

SCHOOL BUS DRIVER

JOB SUMMARY:
This position safely operates school buses under all types of weather conditions, including, but not limited to fog, rain, sleet, snow, and ice. Responsibilities include transporting students and other authorized persons over regular “to and from school” routes, and on field, co-curricular, and special or extra activity trips as authorized by the school district officials.

REPORTING RELATIONSHIPS:
Reports to Transportation Supervisor and/or designee

DUTIES AND RESPONSIBILITIES:

1. Drives school bus on scheduled routes and/or on all types of trips in support of district-approved activities, both within and outside the school district boundaries.
2. Operates and services all school bus equipment and accessories, including, but not limited to, fire extinguishers, highway warning kits, snow chains, sanders, first aid kits, etc.
3. Pre-trip and post-trip inspection (clean school buses, including interior/exterior sweeping and washing).
4. Maintains control of student passengers as related to safety and behavior. Reports unsafe actions or conditions which require the attention of any person other than the driver.
5. Successfully completes school bus driver training programs and courses established by the State Superintendent of Public Instruction, and completes training programs and courses as offered by Peninsula School District’s Transportation Department.
6. Completes legible and accurate forms, records, timesheets, trip requests, route studies, trouble reports, misconduct reports, accident reports, and other clerical-type activities as may be required. Completes forms, records, and reports as required by the State or local school district policies.
7. Operates all hand and foot controls installed in a school bus as required by Washington State (minimum) School Bus Specification. Operates a school bus in accordance with the laws of the State of Washington and policies promulgated by the Superintendent of Public Instruction.
8. Performs required operational and safety inspections of the school bus and related equipment.
9. Ability to maintain effective working relationships with students, parents, staff, and the general public.
10. Possesses sufficient strength and agility to assist ill or physically impaired students to enter or exit a school bus through passenger service door; able to move about in an over-turned bus; provides assistance to students in evacuating bus. Has no physical limitations which would prevent satisfactory performance of job duties.
11. Performs basic first aid and CPR as appropriate.
12. Performs other school bus driver related duties as assigned.

AFFILIATION: PSE-Bus Drivers

FLSA: Covered

MINIMUM QUALIFICATIONS:

• Must not have been convicted of any violation of law involving physical molesting, abuse, injury or neglect of a minor.
• Applicants whose abstracts show convictions of driving while intoxicated, reckless driving, negligent driving or hit and run should not be considered for employment.

Education and Experience
High school graduation or equivalent and demonstrated skill in reading, writing and communication; and five years prior driving experience.

Knowledge, Skills and Abilities

• Above-average knowledge and skill of equipment operation.
• Knowledge of or ability to learn area and routes of school district buses.
• Knowledge of policy and procedures of districts Transportation Department.
• Ability to communicate clearly with students, parents, staff, and the general public.
• Ability to maintain effective working relationships with students, parents, staff, and the general public.
• Sufficient strength and agility to lift and carry ill or physically impaired students.
• Excellent hearing and vision capabilities.

Licenses/Special Requirements

• Valid Washington State driver’s license with commercial driver endorsement.
• Must be 21 years of age.
• Complete physical certifying medical ability to drive a school bus.
• School bus driver’s certificate.
• Driving abstract from Department of Licensing.
• Successful completion of school bus driver training programs as established by the State Superintendent of Public Instruction and training programs and courses as offered by the district’s Transportation Department.
• Complete training in first aid and CPR as required by the district.

SUMMARY:
The job of a school bus driver is complex. An analysis of the duties of the school bus driver shows that they must have certain knowledge, skills, and understanding. The driver must operate a motor vehicle, and deal with students, parents, the public, and school authorities. Drivers must prepare reports; know and observe rules and regulations governing the performance of his/her duties. When and if an emergency arises, the driver must know how to render first aid to the injured, make proper reports of accidents, safeguard other vehicles, perform other duties as situations require. Such varied responsibilities are indicative of the necessary qualifications of a school bus driver.

• Under Washington State law, there are a number of requirements that a person must meet in order to qualify as a school bus driver candidate. Once it has been established that a person meets these qualifications, then additional district requirements must be met.

Updated: 01/1994

Bus Foreman

PENINSULA SCHOOL DISTRICT
Job Description

SHOP FOREMAN – BUS GARAGE

JOB SUMMARY:
Responsible for the overall direction and supervision of bus and support vehicle maintenance activities including, but not limited to vehicle preventative maintenance and repair, shop safety, environmental compliance, inventory control and purchasing, and managing within budgetary guidelines. Recommends discipline regarding hiring and firing.

REPORTING RELATIONSHIP:
Reports to Transportation Supervisor

DUTIES AND RESPONSIBILITIES:

1. Assigns daily work priorities in the repair and preventative maintenance of district vehicles.
2. Communicates with operations to understand and support daily fleet needs.
3. Conducts shop safety meetings. Orders, receives and authorizes payment of parts and supplies; controls and manages inventory; evaluates and recommends tool and equipment needs.
4. Trains mechanics in the technical skills required to perform daily tasks.
5. Understands, teaches and monitors best management practices (BMP’s) in the handling of fuel, hazardous waste and storm water management.
6. Sets standards of repair quality and shop cleanliness; may be required to maintain and repair vehicles.
7. Ensures efficient utilization of labor and district resources.
8. Writes repair orders, reviews records, and maintenance vehicle files.
9. Responsible for security of building.
10. Assists in developing bids for bulk purchases and new vehicles. Participates in evaluating bids.

AFFILIATION: PSE – Transportation Mechanics

FLSA: Covered

MINIMUM QUALIFICATIONS:

Education & Experience:
High school diploma; AA degree (preferable in engineering-related studies). Graduation from vocational institute and journeyman level work experience may be substituted.

Allowable Substitution:
Alternative combinations of technical training and work experience will be evaluated by the Personnel Office for comparability.

Knowledge, Skills & Ability:

• Experience in repair of all vehicular equipment.
• Experience in all areas of preventive maintenance.
• Experience in troubleshooting equipment problems.
• Experience in operation of various tools and equipment as required.
• Experience in maintenance and repair procedures.
• Experience in ability to make major repairs as required.
• Experience in replacing major assembles and components without supervision.
• Ability to lift heavy objects.
• Ability to read and comprehend technical manuals.
• Ability to communicate verbally and in writing.
• Ability to establish and maintain effective working relationships.

Licenses/Special Requirements:

• Valid Washington State Driver’s License with an Intermediate or Combination endorsement (commercial driver’s license required).
• Possess a set of basic automotive mechanic hand tools and storage cabinet.

Updated: 01/1994

Driver Trainer

PENINSULA SCHOOL DISTRICT
Job Description

DRIVER TRAINER

JOB SUMMARY:
The Driver Trainer assists in planning, coordinating and conducting training for all school bus driver authorization, and may train others to drive district vehicles. Responsibilities also include recommendations regarding the skills of bus driver applicants; observations and assistance to trainees and regular school bus drivers; and assistance to the Director of Transportation in operation matters.

REPORTING RELATIONSHIP:
Reports to Transportation Director

DUTIES AND RESPONSIBILITIES:

1. Responsible for assisting drivers with student bus behavior management.
2. Assists in planning and scheduling entry level and the annual inservice training programs for authorized school bus drivers.
3. Assists in interviews and processing of applicants, with question and endorsements needed prior to training.
4. Implements, conducts and/or oversees elements of authorized training program.
5. Assesses trainees’ abilities to meet acceptable standards and makes recommendations for further training or discontinuing training.
6. Performs probationary observations of drivers, including observation reports.
7. Keeps informed of current issues regarding transportation operations.
8. Performs observations, “ride alongs” and assists drivers with concerns and makes suggestions for school bus drivers.
9. Assists in implementing retraining for drivers.
10. Be willing to substitute drive as needed.
11. May attend training sessions, meetings, and workshops as required.
12. Assist in organizing and implement safety training at mandatory safety meetings.
13. Assist in yearly on-the-road/behind the wheel training of drivers.
14. Performs other duties as assigned.

WORKING CONDITIONS:
May need to work a flexible work schedule.

AFFILIATION: PSE – BUS DRIVER

FLSA: Covered

MINIMUM QUALIFICATIONS:

Education and Experience
High school graduation or equivalent with five years experience in pupil transportation.

Knowledge, Skills and Abilities

• Ability to instruct new and on-staff personnel in all areas of bus equipment operation, function and handling.
• Ability to work in an atmosphere where interruptions occur frequently and priorities are subject to change.
• Ability to meet the physical and mental standards necessary to perform the duties, tasks and responsibilities of a school bus driver.
• Ability to operate standard office equipment.
• Effective oral and written communication skills.
• Ability to perform basic mathematical calculations.
• Ability to read and interpret road and street maps.
• Ability to interpret rules and laws.
• Ability to make sound, appropriate decisions.
• Ability to maintain strict confidentiality.
• Ability to handle distraught and difficult people effectively.
• Ability to operate a computer and various software.
• Ability to work effectively under pressure.
• Ability to establish and maintain effective working relationships with staff, parents and the general public.

 Licenses/Special Requirements

• Possess a valid Washington State driver’s license with Commercial Driver’s License.
• Class B / P1 passenger vehicle and “S” School Bus endorsement.
• Possess Washington State School Bus Driver’s Certificate.
• Possess a current first aid card.
• Possess a School Bus Driver Instructor Endorsement.

Updated: 11/2014

Bus Mechanic I

PENINSULA SCHOOL DISTRICT
Job Description

BUS MECHANIC / CLASS I

JOB SUMMARY:
Perform journeyman level work in the repair, service and maintenance of Vehicular equipment and school buses.

REPORTING RELATIONSHIP:
Reports to Shop Foreman

DUTIES AND RESPONSIBILITIES:

1. Diagnoses and repairs mechanical, electrical and engine defects in buses and other automotive equipment.
2. Overhauls or assists in rebuilding engines, differentials, brake systems and other major components by repair and replacement of parts.
3. Repairs alternators and all other electrical components utilizing test equipment as required.
4. Performs general tune-ups, utilizing diagnostic equipment.
5. Makes roadside repairs as required.
6. Repairs and replaces seats, glass, sheet metal, latches, and other body components and assemblies.
7. Changes oil and filters, installs anti-freeze and snow chains, repairs tires, adjusts brakes, lubricates chassis, wheel bearings and other assemblies as required. Performs all required preventive maintenance and regular vehicle safety inspections.
8. Operates battery chargers, compression gauges, torque wrenches, welders, jacks, porta-power, compressors, drills, presses, air and battery powered wrenches, small lathe, and other tools, equipment and machines required for performing repair and maintenance of motor vehicles.
9. Be familiar with computer systems and automotive diagnostic equipment.
10. Assists in cleaning and organization of the shop, parts room and other areas of the maintenance facility. Must keep work area free of debris to maintain a safe working environment.
11. Completes vehicle maintenance forms and records; i.e. computer generated work orders, etc.
12. Performs related duties as assigned.

AFFILIATION: PSE – Transportation Mechanics

FLSA: Covered

MINIMUM QUALIFICATIONS

Education & Experience
High school graduation or equivalent and four years experience on a heavy-duty truck or bus shop facility.Allowable Substitution
Alternative combinations of technical training and work experience will be evaluated by the Personnel Office for comparability.

Knowledge, Skills & Ability

• Knowledge and experience of automotive equipment.
• Ability to perform preventive maintenance procedures, either alone or under direct supervision.
• Ability to help troubleshoot equipment problems.
• Ability to operate various tools and equipment as required.
• Ability to lift heavy objects.
• Knowledge and experience in maintenance and repair procedures.
• Knowledge of safety requirements.
• Ability to read and comprehend technical manuals.
• Ability to make repairs as required.
• Ability to assist in replacing major assemblies and components under direct supervision.
• Ability to establish and maintain effective working relationships.

Licenses/Special Requirements

• Valid Washington State Driver’s License with an Intermediate or Combination endorsement (commercial driver’s license required).
• Ability to pass a random (federally mandated) drug screening to maintain a class B endorsement.
• Complete district offered training to obtain a district required First Aid card.
• Complete district offered training to obtain a fork lift operator certification.
• Possess a set of basic automotive mechanic hand tools and storage cabinet.

Updated: 07/2016

Bus Mechanic II

PENINSULA SCHOOL DISTRICT
Job Description

BUS MECHANIC / CLASS II

JOB SUMMARY:
Perform apprentice or journeyman level work in the repair, service and maintenance of school buses and related vehicular equipment.

REPORTING RELATIONSHIP:
Reports to Shop Foreman

DUTIES AND RESPONSIBILITIES:

1. Assists in diagnosis and repair of mechanical, electrical and engine defects in school buses and other automotive equipment.
2. Overhauls, repairs, rebuilds or replaces differentials, brake systems and other major components under supervision.
3. Rebuilds engines and transmissions by repair or replacement within capabilities under supervision.
4. Repairs alternators and other electrical components utilizing testing devises and machine equipment as required.
5. Performs general tune-ups on all related vehicular equipment under supervision.
6. Makes minor roadside repairs as required or conveys information to shop supervisor.
7. Repairs and replaces seats, glass, sheet metal, latches, and other body components and assemblies.
8. Assists or repairs, fill and paint, within capabilities, damaged body components.
9. Changes oil and filters, installs anti-freeze and snow chains, adjusts brakes, lubricates chassis, wheel bearings and other assemblies, including washing and cleaning of all engines and major components.
10. Performs all required preventive maintenance and regular bus safety inspections.
11. Cleans and organizes shop and other maintenance facilities.
12. Operates battery chargers, compression gauges, torque wrenches, welding equipment with capabilities, grinders, timing lights, hoists, jacks, porta-power, pump, compressors, drilling presses, air wrenches and other tools, equipment and machines required for repair and maintenance of motor vehicles.
13. Performs related duties as assigned.

AFFILIATION: PSE – Transportation Mechanics

FLSA: Covered

MINIMUM QUALIFICATIONS

Education & Experience
High school graduation or equivalent and two to four years experience on a heavy-duty truck or bus shop facility.

Allowable Substitution
Alternative combinations of technical training and work experience will be evaluated by the Personnel Office for comparability.

Knowledge, Skills & Ability

• Knowledge and experience of automotive equipment.
• Ability to perform preventive maintenance procedures, either alone or under direct supervision.
• Ability to help troubleshoot equipment problems.
• Ability to operate various tools and equipment as required.
• Ability to lift heavy objects.
• Knowledge and experience in maintenance and repair procedures.
• Knowledge of safety requirements.
• Ability to read and comprehend technical manuals.
• Ability to make repairs as required.
• Ability to assist in replacing major assemblies and components under direct supervision.
• Ability to establish and maintain effective working relationships.
• Ability to safely operate a fork lift.

Licenses/Special Requirements

• Valid Washington State Driver’s License with a class B commercial endorsement or the ability to complete the district offered training to obtain a class B endorsement.
• Ability to pass a random (federally mandated) drug screening to maintain a class B endorsement.
• Complete district offered training to obtain a district required First Aid card.
• Complete district offered training to obtain a fork lift operator certification.
• Possess a set of basic automotive mechanic hand tools and storage cabinet.

Updated: 07/2016

Bus Mechanic III

PENINSULA SCHOOL DISTRICT
Job Description

BUS MECHANIC / CLASS III

JOB SUMMARY:
Performs preventive maintenance and operational safety inspections on school bus fleet and related vehicular equipment; regularly fuels and services school buses.

REPORTING RELATIONSHIP:
Reports to Transportation Supervisor

DUTIES AND RESPONSIBILITIES:

1. Fuels and performs service island tasks as assigned; lubricates buses and other automotive equipment. Lubrication to include chassis lube, oil and filter changes, gearbox fill or drain and flush, wheel bearing pack, air cleaner service, and all other lubricating procedures as required.
2. Verifies operational safety of equipment and devices such as brakes, clutch, lights, mirrors, glass, fire extinguishers, first-aid kits, highway warning kits, horn, warning lights and buzzers, emergency exists, wipers, signs, ties, etc.
3. Changes and repairs tires; performs complete battery service and brake adjustments.
4. Installs anti-freeze, services cooling systems (fill, drain and flush), inspects, replaces hoses, caps, valves, etc., as required.
5. Assists journeyman mechanics in overhaul, rebuilding and replacing major assemblies and components.
6. Makes minor repairs by replacing lights, spark plugs, ignition parts, latches, and switches as required.
7. Operates lubrication equipment, hoist compressor, battery charger, diagnostic equipment, headlight adjustment machine, alignment board, spark plug tester, drills, presses, air wrenches, and other tools and equipment as required in the performance of assigned duties.
8. Drives service truck for parts pick-up, towing, and roadside service as required.
9. Assists in cleaning and organization of the shop, parts room, and other maintenance facilities.
10. Performs related duties as assigned.

AFFILIATION: PSE – Transportation Mechanics

FLSA: Covered

MINIMUM QUALIFICATIONS:

Education & Experience
High school graduation or equivalent and two years’ general experience in service station type automotive maintenance, plus one year related experience on buses, trucks, or other heavy duty and special vehicular equipment.

Allowable Substitution
Alternative combinations of technical training and work experience will be evaluated by the Personnel Office for comparability.

Knowledge, Skills & Abilities

• Knowledge of automotive equipment.
• Ability to perform minor preventive maintenance either alone or under direct supervision.
• Ability to help troubleshoot equipment problems.
• Ability to operate various tools and equipment as required.
• Ability to lift heavy objects.
• Knowledge of maintenance and repair procedures.
• Knowledge of safety requirements.
• Ability to make minor repairs as required.
• Ability to assist in replacing major assemblies and components under direct supervision.
• Ability to drive service truck.
• Ability to establish and maintain effective working relationships.

Licenses/Special Requirements

• Valid Washington State Driver’s License with an Intermediate or Combination endorsement (commercial driver’s license preferred).
• Possesses a set of basic automotive mechanic hand tools and storage cabinet.

Updated: 01/1994

Bus Mechanic III - Fueler

PENINSULA SCHOOL DISTRICT
Job Description

BUS MECHANIC / CLASS III / FUELER

JOB SUMMARY:
Regularly fuels and services school buses; performs preventive maintenance and operational safety inspections on school bus fleet and related vehicular equipment.

REPORTING RELATIONSHIP:
Reports to Shop Foreman

DUTIES AND RESPONSIBILITIES:

1. Fuels and performs service island tasks as assigned; verifies operational safety of equipment and devices such as brakes, clutch, lights, mirrors, glass, fire extinguishers, first-aid kits, highway warning kits, horn, warning lights and buzzers, emergency exists, wipers, signs, ties, etc.
2. Lubricates buses and other automotive equipment. Lubrication to include chassis lube, oil and filter changes, gearbox fill or drain and flush, wheel bearing pack, air cleaner service, and all other lubricating procedures as required
3. Changes and repairs tires; performs complete battery service and brake adjustments.
4. Installs anti-freeze, services cooling systems (fill, drain and flush), inspects, replaces hoses, caps, valves, etc., as required.
5. Makes minor repairs by replacing lights, spark plugs, ignition parts, latches, and switches as required.Operates lubrication equipment, hoist, air compressor, battery charger, diagnostic equipment, headlight adjustment machine, drills, presses, air wrenches, and other tools and equipment as required in the performance of assigned duties.
6. Drives service truck for parts pick-up and roadside service as required.
7. Assists in cleaning and organization of the shop, parts room, and other maintenance facilities.
8. Performs related duties as assigned.

AFFILIATION: PSE – Transportation Mechanics

FLSA: Covered

MINIMUM QUALIFICATIONS:

Education & Experience
High school graduation or equivalent and general experience in service station type automotive maintenance.

Allowable Substitution
Alternative combinations of technical training and work experience will be evaluated by the Human Resources Office for comparability.

Knowledge, Skills & Abilities

• Knowledge of automotive equipment.
• Ability to perform minor preventive maintenance either alone or under direct supervision.
• Ability to help troubleshoot equipment problems.
• Ability to operate various tools and equipment as required.
• Ability to lift heavy objects.
• Knowledge of maintenance and repair procedures.
• Knowledge of safety requirements.
• Ability to make minor repairs as required.
• Ability to drive service truck.
• Ability to establish and maintain effective working relationships.

Licenses/Special Requirements

• Valid Washington State Driver’s License with the ability to acquire a commercial driver’s license with a school bus endorsement.
• Possess a set of basic automotive mechanic hand tools and storage cabinet.

Updated: 10/2005

Bus Mechanic Lead

PENINSULA SCHOOL DISTRICT
Job Description

LEAD BUS MECHANIC

JOB SUMMARY:
Provides direction and leadership to shift mechanics. Ensures standards of repair and maintains quality control. Communicates with operations personnel and drivers. Perform journeyman level work in the repair, service and maintenance of school buses and related vehicular equipment.

REPORTING RELATIONSHIP:
Reports to Shop Supervisor

DUTIES AND RESPONSIBILITIES:

1. Implements p.m. schedule; schedules and assigns repair on assigned shift; communicates with dispatch.Diagnoses and repairs mechanical, electrical and engine defects in buses and other automotive equipment; evaluates driver defect reports.
2. Overhauls and rebuilds engines, transmissions, differentials, brake systems and other major components by repair and replacement of parts.
3. Repairs and rebuilds generators, alternators and all other electrical components utilizing testing devises and machine equipment as required.
4. Performs general tune-ups, utilizing diagnostic equipment.
5. Makes roadside repairs as required.
6. Repairs and replaces seats, glass, sheet metal, latches, and other body components and assemblies.
7. Changes oil and filters, installs anti-freeze and snow chains, repairs tires, adjusts brakes, lubricates chassis, wheel bearings and other assemblies as required. Performs all required preventive maintenance and regular bus safety inspections.
8. Operates battery chargers, valve refacing and reseating machines, compression gauges, torque wrenches, welding (acetylene jacks, porta-power, pumps, compressors, alignment board, drills, presses, headlight adjustment machine, air wrenches, small lathe, spark plug tester and other tools, equipment and machines required for performing repair and maintenance of motor vehicles.
9. Assists in cleaning and organization of the shop, parts room and other maintenance facilities.
10. Completes vehicle maintenance forms and records; i.e. work orders, stock records, etc.
11. Performs related duties as assigned.
12. In the absence of Shop Foreman, assumes full responsibility for maintenance activities.

AFFILIATION: PSE – Transportation Mechanics

FLSA: Covered

MINIMUM QUALIFICATIONS

Education & Experience
High school diploma; completion of a recognized apprenticeship as an automotive mechanic or full journeyman status as an automotive and diesel mechanic, with a minimum of four years applicable work experience in a heavy duty truck or bus shop facility.

Allowable Substitution
Alternative combinations of technical training and work experience will be evaluated by the Personnel Office for comparability.

Knowledge, Skills & Ability

• Experience in repair of all vehicular equipment.
• Experience in all areas of preventive maintenance.
• Experience in troubleshooting equipment problems.
• Experience in operation of various tools and equipment as required.
• Experience in maintenance and repair procedures.
• Experience in ability to make major repairs as required.
• Experience in replacing major assemblies and components without supervision.
• Ability to lift heavy objects.
• Ability to read and comprehend technical manuals.
• Ability to communicate verbally and in writing.
• Ability to establish and maintain effective working relationships.

Licenses/Special Requirements

• Valid Washington State Driver’s License with an Intermediate or Combination endorsement (commercial driver’s license required).
• Possess a set of basic automotive mechanic hand tools and storage cabinet.

Updated: 01/1994

Accounting Technician

PENINSULA SCHOOL DISTRICT
Job Description 

ACCOUNTING TECHNICIAN 

JOB SUMMARY:
This position provides technical and clerical support for the District’s Business Service’s Department by preparing deposits, completing transmittals to the Pierce County Treasurer and maintaining the District’s ACH transfer system, the Accounts Receivable system and all checking accounts. Responds to questions, both verbally and in writing, regarding District cash handling policies. Maintains reviews and reports all revenue coding to the District Depository Account. Performs other general accounting tasks. 

REPORTING RELATIONSHIP:
Reports to the Business Manager. Receives direction from the Asst. Business Manager / Accountant

DUTIES AND RESPONSIBILITIES: 

1. Prepares, balances and make deposits for revenue received at the district level. 
2. Processes and enters deposits, credit memos, debit memos and notices of returned items from the bank into the District accounting system. Maintains the District log for NSF and returned items. Serves as District liaison for NSF items. Communicate to buildings and department staff regarding NSF checks and monitors accounts to recover items. 
3. Audits transmittals from the buildings for proper coding, accuracy and prepares reports for District transmittals to the Pierce County Treasurer. Enters local receipts in the District’s accounting system. Prepares and reconciles monthly summary reports for school/department transmittal reports. 
4. Responsible for producing and processing all building’s revenue refund check requests, to insure proper documentation, authorization fund accounts and budget coding. Responsible for preparation of checks from the District’s Revolving, ASB clearing account and General Fund checking accounts. Audits and reconciles monthly bank statements for the District’s checking accounts. Prepares replenishment forms as required. 
5. Prepares, maintains and transmits all ACH transfer batches using ACH software. Transmits at least weekly to the Pierce County Treasurer using ACH software. Maintains District records for automatic ACH withdrawal for monthly tuition payments as determined using ACH software. 
6. Audits accounts receivable documentation and prepares accounts receivable invoices, mail, distribute and maintain District’s Accounts Receivable logs. Monitor outstanding invoices, send out second notices, notify appropriate District departments of unpaid items. Makes telephone contact to collect items as necessary. 
7. Audits, reconciles and assures accuracy for all Revolving and Imprest checking account replenishment requests, completeness and documentation. Refers discrepancies to the Finance Director or Business Services Supervisor. 
8. Develops and updates, distributes and maintains forms and receipt books for district. Maintains distribution records orders forms and supplies as needed. Assures all buildings receive proper forms, supplies and updated materials for banking and cash receipting functions. 
9. Manages and reports unclaimed property information to Department of Revenue annually. Includes recognizing stale dated checks, corresponding with payees, reissuing checks, when appropriate affidavits are completed, and reporting unclaimed property annually. 
10. Provides support and assures that all questions from staff concerning banking, transmittals, revenue reports and any other reports or related topics are answered correctly and promptly. Suggests changes to policy, procedure and forms management as needed. 
11. Creates spreadsheets and prepares documentation for year-end closing regarding NSF, clearing accounts and accounts receivable.
12. Provides backup for journal entries as needed. 
13. Serves as District contact for rules regarding donations and appropriate procedure for acceptance of funds.
14. Maintains departmental records and manuals as required by the State and the Washington State Information Processing Cooperative (WSIPC).
15. Performs other related accounting duties as required. 

WORKING CONDITIONS:
Office environment; experiences frequent interruptions, required to meet inflexible deadlines. Requires visual concentration on detail, dexterity and precision. 

AFFILIATION: PSE – Clerical 

FLSA: Covered 

MINIMUM QUALIFICATIONS: 

Education and Experience:
High school graduation or equivalent with training in bookkeeping procedures and three years of bookkeeping experience. 

Allowable Substitution:
Advanced technical training in bookkeeping or accounting may substitute on a month-to- month basis for up to one year of the required experience. 

Knowledge, Skills and Abilities:

• Knowledge of bookkeeping procedures; ability to maintain accurate records.
• Proficient in keyboarding.
• Skill in operating a 10-key calculator by touch.
• Skill in operating a variety of office machines.
• Skill in using Excel Software.
• Effective oral and written communication skills.
• Ability to communicate bookkeeping procedures to school office staff.
• Ability to operate a computer (must include accounting software equivalent to Excel and Quicken).
• Ability to learn federal, state and district rules and regulations.
• Ability to set-up and maintain an accurate filing system.
• Ability to attend to detail and follow tasks through to completion.
• Ability to organize and set priorities.
• Ability to work effectively under pressure.
• Ability to work independently with minimal supervision.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with staff. 

Licenses / Special Requirements
None. 

Updated: 09/2011

Accounts Payable Technician

PENINSULA SCHOOL DISTRICT
Job Description

ACCOUNTS PAYABLE TECHNICIAN

JOB SUMMARY:
This position shares responsibility for accounts payable duties. Responsibilities include invoice payments, vendor maintenance, vendor statement reconciliations, AP warrant processing, and reporting.

REPORTING RELATIONSHIPS:
Reports to Business Services Supervisor

DUTIES AND RESPONSIBILITIES:

1. Receives, screens, sorts, date stamps and routes incoming mail on a daily basis.
2. Receives invoices, determines applicable compensating use tax charges, if any; obtains authorization to pay invoice, including verification of receipt of goods or services. Records invoice payment record against appropriate purchase order.
3. Enters data for accounts payable warrant batches and reconciles totals to control sheet for current issue. Runs computer reports and verifies data in a review process. Reconciles batch total reports to detail invoices. Group AP batches by warrant process date, generate warrants, payment vouchers, and accounting reports.
4. Attach payment vouchers to invoices file by warrant issue, prepare audit folder, and mails warrants once audit folder is returned with signed documents for approval.
5. Answers questions from vendors and district staff concerning accounts payable procedures. Troubleshoots problems with payments; researches files. Prepares correspondence to vendors as needed.
6. Places and receives telephone calls; answers inquiries and provides information concerning Accounts Payable; routes callers to appropriate staff members; records and relays messages; greets and assists office visitors.
7. Maintains district vendor file; adds new vendors; changes updates vendor information as needed; and maintains vendor 1099 information.
8. Reconciles vendor statements. Contacts vendors to resolve discrepancies. Responsible for maintaining all accounts in current and correct status.
9. Verifies and records information and coding on school district employee claims for reimbursement and other non-purchase order expenditures; prepares and inputs information.
10. Updates accounts payable warrant info on board document, submit monthly to Board of Directors.
11. Maintains payment records of payments for items qualifying as inventory; maintains records for expenditures that should be credited to prior year. Reviews coding at fiscal year-end to facilitate proper accounting.
12. Performs related duties as assigned.

WORKING CONDITIONS:
Office environment; experiences frequent interruptions; expected to meet inflexible deadlines. Requires visual concentration on detail, dexterity and precision. Occasionally required to deal with angry or irate vendors/staff members.

AFFILIATION: PSE-Clerical

FLSA: Covered

MINIMUM QUALIFICATIONS:

Education and Experience:
Accounting degree or college level accounting courses or WASBO ACC110 and ACC 210 course; and three years of general accounting experience, which includes maintaining detailed records and accounts. Governmental accounting preferred.

Knowledge, Skills and Abilities:

• Maintain current working knowledge of district policies and procedures related to job functions.
• 10-key proficiency, keyboarding, and data entry skills.
• Effective oral and written communication skills.
• Knowledge of Generally Accepted Accounting Standards, and Washington State Accounting Manual for School Districts.
• Ability to be precise and accurate.
• Ability to operate a personal computer with word processing, spreadsheet, and database software applications.
• Ability to learn federal, state and district rules and regulations.
• Ability to set-up and maintain an accurate filing system.
• Ability to attend to detail and follow tasks through to completion.
• Ability to organize and set priorities.
• Ability to work effectively under pressure.
• Ability to work independently with minimal supervision.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships.

Licenses / Special Requirements:
Completion of WASBO ACC110 and ACC 210 courses within first two years of position.

Updated: 02/2017

Accounts Payable Specialist – Lead

PENINSULA SCHOOL DISTRICT
Job Description

ACCOUNTS PAYABLE SPECIALIST – LEAD

JOB SUMMARY:
This position provides lead direction for the district’s accounts payable process. Responsibilities include reviewing approved purchase orders for correct coding, encumbrance and reporting; processing invoices for payment, maintaining vendor files, filing IRS-required reports, and developing procedures for effective accounts payable processing.

REPORTING RELATIONSHIPS:
Reports to Director of Finance. Provides lead direction to Accounts Payable Specialist.

DUTIES AND RESPONSIBILITIES:

1. Oversees the receipt, auditing, date stamping and routing of incoming invoices, billings, statements and claims for district funds. Reviews approved purchase orders; ensures that purchase orders are coded correctly and that encumbrances and proper reporting are completed. Monitors and adjusts accounting codes and dollar amounts as needed. Orders and reviews purchase order reports; makes adjustments and cancellations as required.
2. Obtains authorization from appropriate personnel to pay invoices received; prepares input for invoice processing; maintains and reviews reports and vouchers.
3. Orders, receives, prepares and routes warrants for payment; maintains files; mails warrants; prepares and routes items for district courier delivery; forwards reports to County Treasurer by deadline.
4. Maintains vendor files; adds, deletes and changes vendor addresses and names. Conducts annual review of vendor file to determine if changes should be made; ensures that records are current and correct.
5. Reviews and maintains files for personal service contracts and recurring monthly obligations such as the district’s VISA account, gasoline credit cards, lease and land payments, employee car allowances, etc. Verifies legitimacy of claims; obtains receipts and assigns accounting codes; processes for payment.
6. Reconciles vendor statements on a monthly basis; conducts research of district and/or vendor records as needed to correct errors; obtains missing invoices. Researches and reviews district accounts for duplicate payments.
7. Maintains payment records of payments for items qualifying as inventory; maintains records for expenditures that should be credited to prior year. Reviews coding at fiscal year end to facilitate proper accounting.
8. Maintains Department of Revenue accounting manual; maintains current knowledge of requirements concerning sales tax, excise tax and compensating tax regulations.
9. Files necessary reports with Internal Revenue Service for allowable refunds or overpayments. Ensures that monthly state compensating tax reports are filed in an accurate and timely manner. Makes adjustments to state compensating tax records and payments as needed.
10. Reviews and audits ASB fund payments and input from Transportation and Maintenance Departments. Processes approved input for payment; returns inappropriate items for correction. Answers questions concerning ASB fund payments.
11. Reviews Capital Projects Fund input for completeness and accuracy; selects descriptive phrases for input to computer. Processes approved input for payment; orders required reports and answers questions of staff and vendors concerning payments.
12. Sets up and maintains accounts payable controls in computer, utilizing tables prescribed by Educational Service District. Provides lead direction to accounts payable specialist regarding computer input and account processing procedures.
13. Orders monthly reports and board documents, such as warrants and voucher registers, vendor lists and purchase order reports. Files annual 1099 form reports; maintains records.
14. Responds to inquiries or complaints from vendors or employees concerning accounts payable processing. Composes, formats and types correspondence and reports for response to vendor or as needed by supervisor.
15. Performs related duties as assigned.

WORKING CONDITIONS:
Office environment; experiences frequent interruptions; required to meet deadlines; requires visual concentration on detail, dexterity and precision.

AFFILIATION: PSE – Covered

FLSA: Covered

MINIMUM QUALIFICATIONS:

Education & Experience:
High school graduation or equivalent with training in accounting or bookkeeping and four years of increasingly responsible bookkeeping experience, including one year of accounts payable experience. School district accounts payable experience preferred.

Allowable Substitution:
Advanced technical training in accounting or bookkeeping procedures may substitute on a month-for-month basis for up to one year of the required experience.

Knowledge, Skills, & Abilities:

• Knowledge of bookkeeping practices and procedures.
• Knowledge of accounts payable processing.
• Proficient in keyboarding.
• Skill in operating general office machines.
• Effective written and oral communication skills.
• Ability to operate a 10-key calculator by touch.
• Ability to operate a microcomputer and specific software programs.
• Ability to set up and maintain accurate records.
• Ability to attend to detail and follow tasks through to completion.
• Ability to organize and set priorities.
• Ability to work effectively under pressure.
• Ability to work independently with minimal supervision.
• Ability to maintain confidentiality.
• Ability to learn district and state procedures concerning accounts payable.
• Ability to establish and maintain effective working relationships with staff and vendors.

Licenses/Special Requirements: None

Updated: 05/2001

Administrative Secretary – Assessment and Accountability

PENINSULA SCHOOL DISTRICT
Job Description

ADMINISTRATIVE SECRETARY – ASSESSMENT AND ACCOUNTABILITY